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VENDOR SIGN-UP



1. sign-up form 

$50 

follow this link:here
(payment made at the fair)

2. event insurance

$49 

this is required by the city. 
we set up a partnership with Artist, Crafters, & Tradesman (ACT Insurance) or FLIP (for food). The forms are prepared based on vendor type. 

here is our group link: 
ACT     (crafters)
FLIP        (food)
already have insurance? continue below

after you purchase you insurance, you will receive an “additionally insured” waiver - you will need it in step 3. 

need help? see FAQ for our contact 
@ verasity insurance


3. city vendor form

$50  

this step is filling out your city of kingston vendor form and then emailing a pdf copy of that + your additionally insured waiver to us at:

 hudsonvalleypotteryfair@gmail.com subject line: “For City Hall”

city vendor pdf form:
app: here    
you can venmo the city fee to:
 @claykiosk
 we will relay your payment to the city along with your application

if you are kingston based, and you’d like to bring your application to city hall yourself, you are welcome to do so, but please send us a quick email to let us know!

*questions?      please send us an email!

VENDOR SETUP MAP



The fair layout is centered around the main plaza and waterfront at T.R. Gallo Park, with vendor tents arranged to create an easy flow.

The majority of ceramic vendor spaces are located in the central plaza area, organized in several rows. Booths are grouped in blocks, making it easy for visitors to walk through and browse in a loop. 

Food vendors are grouped together in a designated area along the waterfront side of W. Strand Street. This keeps food service centralized and allows visitors to easily find a place to eat on the steps of the gazebo or the benches in the park.

Public bathrooms are located near the Broadway side of the park, just a short walk from the main vendor area.


VENDOR FEES

To participate in the Hudson Valley Potter Fair, there are two required fees - one from the City of Kingston and one from the fair.

  • the City requires a $50 vendor permit and proof of insurance
  • if you don’t already have insurance, you can purchase a one-day event policy for $49 
    (we’ve partnered with providers to make this easy)
  • the fair participation fee is $50 to help cover event costs

Total Cost:
Situation Total
You already have insurance$100
You need event insurance     $149

We’ve kept the process as straightforward as possible and we’re happy to help along the way. Ready to sign up?

VENDOR GUIDELINES

You can specialize in handmade ceramic work/ pottery made by you
You can fill a 6ft table+ or you’re sharing a booth with a friend! 
Antique/ Vintage pottery is case by case basis
You cannot bring violent items - no guns, weapons, fireworks etc (unless it is a clay reproduction)
You cannot start packing and leaving prior to 4:30pm


PACKING LIST

Things to bring:
- tent/ canopy + weights
- folding table (s)
- signage
- printed out QR code +/or POS system
- some cash  - a wagon
- a tablecoth
- packaging
- scissors, tape, a pen
- some snacks